We all have heard the term “information governance”. Prior to the use of the term information governance we used terms such as “Information lifecycle management”, “security”, “accessibility”. These older terms have rolled up into what we refer to today as information governance. But why now?
…51% of organizations have had data related incidents in the past 12 months
We only need to look at the news everyday and we are deluged with stories about email security, retention, accessibility and control. It is not just email we should be concerned with. We have information coming into and out of our organizations from multiple sources including...
cloud based technology such as Dropbox, SharePoint, file-shares and many different ECM platforms.
All of these different points of entry and exit have created a whole new world that requires us to address the threats caused by increasing volumes of content. Much of this content is business related but much of it is also non business related. How do we segregate and prevent cluttering up servers and adding costs to managing this information or reduce our liability by having outside storage in file share systems such as Dropbox, box and others?
According to AIIM, 51% of organizations have had data related incidents in the past 12 months, including 16% suffering a data breach–Half from external hacking and half from staff. Staff negligence and bad business practices is the most likely cause of data loss (20%).
If not now, when? Putting a robust information governance policy in place and systems and processes to improve it are key to protecting what we all say next to our employees is our business’s most important asset-our data. Now is the time. But how do we do it? Here are four steps to start the process:
1. Organize your information on One platform, regardless of its originating source.
2. Establish clear and concise record retention policies, including information coming from all sources.
3. Awareness. Make data integrity part of your culture it is just as important as any other integrity.
4. Work with a records management professional who can guide you through the pitfalls and provide best practices in evolving to new focus on data integrity and governance.