Paper Document Scanningdocument scanning integra paperless

Are paper records piling up?  No matter the amount of paper records an organization works with, there are considerable benefits to going digital.

Considerations for Paper Records Scanning:

• Improve Staff Collaboration
• Meet Regulatory Compliance
• Increase Productivity
• Increase Data Security
• Opportunity for Automation
• Save Cost of Long-Term Storage
• Regain Office Space
• Increase Employee Satisfaction
• More Secure Storage
• Reduced Costs for Retrieval
• Information Preservation
• Better Customer Service
• Disaster Recovery
• Faster Retrieval
• Reduced Carbon Footprint ...Go GREEN!
• and much more..

 

The True Cost of Scanning:

Employee Labor - Hourly wage is commonly used, but the True Cost of labor is the Burdened Labor Rate, which includes additional expenses such as benefits, taxes, etc..
• Equipment - The cost of a document scanner is a direct reflection of the speed, quality & efficiency it can provide, but the value is a reflection of the operator's ability to run it.
• Maintenance - New scanning equipment requires less maintenance, but is more expensive to source.  Old scanning equipment is cheaper to source, but higher maintenance costs.
Training - Scanning is simple in concept, but requires experience to understand the nuances and hone the skill.  Additional costs come from the learning curve, poor quality & re-work.
Supervision - oversight of scanning projects always requires time from direct supervisors, but often trickles over to higher levels of management and related team members.
Real Estate - finding a desk for someone is simple, but there is a value associated with that real estate and it's often overlooked until there's a better use for the space.
• Turnover - Studies show the average career span for an employee is around 2 years, with entry level jobs seeing more frequent attrition. It's easy to overlook the expense of hiring activities, as part of this process.

 

Quick Facts:

• Integra was founded in 1975, originally operating under the name Mountain States Microfilm.
• Microfilm was the original PaperLESS solution.
• There are no words that rhyme with orange.  That's a fact, Jack!

 

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Helping you with

Accounting Records

Information Security 

Disaster Recovery

Document Conversion

Forms Recognition

System Integration

 

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